Private Cross-Country Ski Days for Anne & Sharon

It is your responsibility to ensure any insurance taken out is appropriate for your trip and the activity you will be undertaking. Tracks & Trails cannot advise on insurance policies or be held responsible if, in the event of a claim, your insurance is inadequate. 

Activity, Injury and Mountain Rescue It is a condition of booking you are insured for mountain rescue, medical expenses, injury, illness, death, cost of repatriation and personal accident risks. The exception to the mountain rescue insurance requirement is if the trip is taking place in the United Kingdom or Norway where mountain rescue is free of charge. Ensure your insurance covers you to the maximum altitude given on your trip itinerary. The maximum altitude can be checked in the 'At A Glance' box on the trip page. 

Trip Cancellation/Curtailment Insurance Insurance should be booked as soon as we confirm your trip is going ahead. Deposit and balance payments are non-refundable unless it is Tracks and Trails who cancel the trip due to a failure to reach the minimum numbers required. In this case we offer a full refund or the option to transfer to another trip.

Baggage Loss/Equipment Damage We advise insurance which covers baggage loss/equipment damage.

All the above is detailed in our Terms and Conditions. For further information on insurance options click here.

As experienced cross-country skiers you will know what is required in terms of clothing while on the tracks. In addition you will have received a kit list for your week with Adventures in Good Company and this will also apply to our two half-days together. For ease of reference I have added a few items here:

• Skis, boot and poles - can be hired

• Clothing that allows mobility and layering

• Credit card to pay for ski pass and ski hire

• Gloves - one thick, one thin

• Small rucksack or waist belt

• Fluid and snack bars

• Lip balm

• Sunscreen

• Sunglasses

As experienced cross-country skiers you will know what is required in terms of clothing while on the tracks. In addition you will have received a kit list for your week with Adventures in Good Company and this will also apply to our two half-days together. For ease of reference I have added a few items here:

• Skis, boot and poles - can be hired

• Clothing that allows mobility and layering

• Credit card to pay for ski pass and ski hire

• Gloves - one thick, one thin

• Small rucksack or waist belt

• Fluid and snack bars

• Lip balm

• Sunscreen

• Sunglasses

We go to great lengths to work with first-class ski instructors who are passionate about their work. They will be a BASI qualified, or equivalent, Nordic Ski Instructor. BASI is the British Association of Snowsport Instructors and is one of Europe's leading examining boards for those choosing a career in snow sports. For some trips your ski instructor will hold the national qualification required for the country you are visiting. All are fully qualified, insured, and hold the correct documentation.

In the majority of cases your instructor will also be a qualified International Mountain Leader. IML's are not only qualified to ensure the safe management of the group, but are also a source of knowledge about the local flora and fauna, culture and traditions. Your instructor has complete discretion to make a decision on whether or not to take the advertised route based on the weather and the ability of the members of the group. You can learn more about our guides and instructors at About Us. 

Food On our trips we encourage you to experience local tastes and dishes. If you are vegetarian catering for your diet is not generally a problem.  If you have a 'special' diet because of an allergy/intolerance we ask that you make your needs clear on your booking form so we can discuss your requirements with the accommodation. A diet that is not related to an allergy/intolerance or beliefs cannot be catered for. It is simply not possible for mountain accommodation to deal with many variations in diet while providing meals for groups. 

In addition, if you have an allergy/intolerance we would suggest you bring/purchase suitable snacks as a supplement to the picnic lunches. At times finding gluten free bread, for example, can be an issue.  If you would like to discuss the suitability of a trip for a vegan diet, gluten or lactose intolerance please contact us. We request that you do not CHANGE your dietary requirements during the trip as we will have pre-ordered your meals.

Water If the accommodation has a problem with the water supply they will post a sign over the tap indicating that you must not drink the water, otherwise it is normal to drink from the tap. Hotels - It is not uncommon for restaurants to charge for tap water at the evening meal. If this is the case then Tracks and Trails will cover the cost. Mountain Huts - If your trip features a stay in a mountain hut/refuge and the tap water is not potable then Tracks and Trails will cover the cost of bottled water at the evening meal. Sparkling water is not included in this option and any cost should be covered by you.

Plastic credit or debit cards or smartphone pay systems are increasingly accepted throughout the areas where we run trips. Some countries, such as Norway, are moving towards a cashless society. However, in Europe, in the mountain areas where we run trips, a small amount of cash in the local currency is useful. For example, if you stop at a family-run mountain cafe or farm they may not accept cards or smartphone systems, and cash will be necessary. We recommend having enough cash in the local currency to pay for a few snacks and drinks. Whether to bring cash or not is at your own discretion.

A passport with 6 months remaining validity at the end of your stay is generally required. We suggest keeping your passport in your rucksack, and a paper copy of your passport in your luggage. If your trip does not include luggage support carry a paper copy with you, but separate from your passport. You should check passport requirements with the relevant embassy or consulate for the country you are visiting, paying attention to your citizenship. It is your responsibility to ensure that you have the correct travel documents and visas for your holiday. Visa requirements and charges are subject to change without notice.  

NEW European Travel Regulations 2026 If you are travelling to Europe you may be impacted by a change to travel regulations. In the last quarter of 2026, the European Commission will roll out a U.S. style electronic travel authorisation system for visitors from countries that are currently not part of the EU. It is your responsibility to check for updates with regard to the introduction date.

We recommend you check if you require an adaptor for your electrical items at: Plug, Socket & Voltage by Country

If your trip involves staying in a mountain refuge/rifugio/hut a slimline and lightweight 'battery pack' can be useful for recharging phones etc. This type of accommodation will generally have electricity, but it may be limited in supply, and it is not always possible to charge items.

Tracks and Trails pays guides/instructors a fair and appropriate fee for their professional service. If you feel your guide/instructor has provided an excellent service that went 'above and beyond' then it is at the discretion of each guest whether to tip or not.  Guests will often give a tip of between 2 - 5 per cent of the total value of their trip. It is entirely up to you and any gesture will no doubt be appreciated no matter the size. 

Before booking consider whether you expect to be in the appropriate physical condition on the date of your departure to allow you to fully participate in and enjoy your holiday. If you have any doubts because of an illness or injury it would be advisable to check with your doctor. We advise you always carry your insurance documents with details of the Emergency Medical telephone number for your insurance provider, and your policy number. 

GHIC For UK residents travelling to an EU country you should obtain and bring your Global Health Insurance Card (GHIC). The GHIC gives access to state healthcare in Europe either free or at a reduced cost. The GHIC is not a substitute for medical travel insurance.

EHIC If you have a UK European Health Insurance Card (EHIC) it will be valid until the expiry date on the card. Once it expires, you should apply for a GHIC.

We feel strongly about protecting the environment and do not encourage the use of single-use plastic items. We would ask that you arrive with a ‘water bottle’ or ‘hydration system’ that can be used repeatedly. We operate a zero tolerance for rubbish, and would ask you to remove all items from the mountain, this includes toilet tissue, and those items you consider to be bio-degradable.

The waste water in mountain huts, also known as refuges/rifugios, often runs into nearby streams and rivers with a potential impact on the eco-system, though in many places steps are now being taken to avoid this. Whether or not your trip involves staying in a mountain hut we would nevertheless recommend you consider nature friendly sunscreens which only contain mineral UV-blocking ingredients such as oxide, and titanium dioxide.

You can read our Sustainable Travel Policy here.

Working across international boundaries, and with various currencies means the price of our trips can change overnight. We have undertaken to guarantee that once you have paid your deposit the price of your trip is fixed. The website price may increase due to currency fluctuations, but we guarantee that the price advertised on the date of your booking will be maintained.